INVITATION FOR SUBMISSION OF
BIDS FOR CONSULTANCY SERVICES FOR PROCUREMENT OF VEHICLE FLEET MANAGEMENT
AND SERVICE PROVIDER|
1. General Background 1.1. The Government of Lesotho (GOL) embarked on a privatization and private sector development programme which included the Plant and Vehicle Pool Services (PVPS) privatization in 1998. The divestiture of PVPS entailed the sale of part of the government vehicle fleet, auctioning off of heavy/yellow plant, and long-term lease of mechanical workshops. 1.2 In 1999 the GOL procured the services of Imperial Fleet Services (IFS), through International Competitive Bidding (ICB) to provide and manage the government vehicle fleet. The two parties entered into a Sale Agreement whereby IFS bought part of the government vehicle fleet under a Full Maintenance Lease (FML) Agreement and leased back its vehicles to the government on full maintenance and Manage Maintenance Agreements (MML) whereby IFS manages and maintains government vehicles at a fee. These agreements were signed on 26 January 2000 for a period of five years expiring on 25 January 2006. The GOL and Imperial have now agreed to extend the agreements for a period of twelve (12) months from January 2006 to January 2007, during which public tender for a provider of fleet management services and manage maintenance services will be procured through International Competitive Bidding (ICB) process. 1.3 GOL therefore, requires the services of a Consultancy Firm to advise government in the procurement of vehicle fleet management services. 2. Terms of Reference 2.1 The services of the Consultancy Firm are required to: (a) To advise GOL on all aspects of procurement of fleet management services including on improvements on the current model of fleet management. (b) To recommend a suitable strategy to involve local private sector in the provision and management of the government vehicle services; (c) To prepare the necessary documents for procurement of vehicle and fleet management services; and (d) To advise and assist the Government in the evaluation of bids and negotiation with a preferred bidder. 3. Tasks Phase I : Preparation of Transaction Documents (a) Review existing relevant information including the signed agreements, study reports and any other relevant material which may be helpful to improve on the current contract; (b) Collect any other information from relevant stakeholders which will assist in achieving the above objectives; (c) Define and recommend to GOL a suitable strategy to involve the local private sector in the provision and management of government vehicle fleet; (d) Define performance indicators and service level agreements that will assist GOL to monitor the contract performance and measure the level of service provided by the Contractor(s). Phase II: Preparation and Issuance of Tender Documents (e) Prepare tender documents and all the necessary transaction documents for procurement of the Service Provider; (f) Assist in the issuance of tender documents; Phase III: Selection and Evaluation Process (g) Assist in conducting the tender process; (h) Advice in the evaluation; (i) Advice in the negotiations with the preferred bidder and the drafting of the contract. 4. Reporting Arrangement/ Deliverables 4.1 The Consultancy firm will report to the Principal Secretary for the Ministry of Finance and Development Planning in the first instance, and to the Vehicle Fleet Management Steering Committee chaired by the Chief Executive for Private Sector Development and Financial Affairs for monitoring and implementation of the assignment. 4.2 The Consultancy Firm will be expected to submit the following reports to the Chief Executive for Private Sector Development and Financial Affairs:- (a) An inception report after 3 weeks of commencement of the services, reflecting views on the TOR, approach to the assignment, and work plan, (b) Initial draft of the proposed work as per Phase I above after 8 weeks of commencement of the services; (c) Reports based on tasks as reflected on Phase II above, which will reflect transaction documents, and tender rules (documents); and (d) A final Report at the end of the consultancy assignment to the above indicated offices. 5. Qualifications and Experience 5.1 The GOL, now invites interested Bidders (a firm, joint venture, etc) to submit their proposals to provide the required services for the aforementioned assignment. 5.2 The Bidders/Service Providers should have fleet management, legal, financial, and economics background, and should have performed same or similar assignment before. Interested bidders must provide the following technical information: • Profile of the firm, joint venture etc.; • Qualifications of individual personnel proposed to implement the assignment; • Proposed positions and duties of individual personnel; • Curriculum Vitae of proposed individual personnel ; 5.3 (Each CV should be originally signed and certified by the individual as to its truth and validity and should be dated. The following certification may be used: “I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself, my qualifications, and my experience. I understand that any wilful misstatement contained herein may lead to my company’s disqualification (or dismissal, if already engaged)”. 5.4 In addition to technical proposal, interested bidders must submit a separate financial proposal reflecting the cost of undertaking the assignment (fee structure). 6. Evaluation Criteria: 6.1 The bidders shall be selected through assessment of relevant experience of their firm, joint venture etc and qualifications of individual personnel; proposed timeframe to undertake the assignment, cost of the assignment, among others. 6.2 The best qualified bidder shall be invited for contract negotiations. Should negotiations fail with the first ranked bidder, the next ranked bidder may be invited for negotiations. The Government reserves the right to reject all the submissions if found non-responsive. 6.3 Any local bidder should attach the latest Lesotho Tax Clearance Certificate to the bid. Any person/entity that has been blacklisted from participation in procurements funded with The World Bank assistance, including under any existing anti-terrorist policies and those convicted of fraud and other criminal activities are excluded from participating in this procurement. 6.4 Interested consultants may obtain further details and clarifications at the Privatization Unit - 2nd Floor Lesotho Bank Mortgage Division, Kingsway Road, opposite Victoria Hotel between 8:00 am and 16:30 pm from Monday to Friday or Contact: Director: Tel: +266 22317902 Fax + 266 22317551 Email: director@privatisation.gov.ls. 6.5 Bids must be submitted in two separate envelopes clearly labeled Technical Proposal and Financial Proposal contained in one big envelop marked “Procurement of Consultancy Services for Vehicle Fleet and Management Services Provider”, on or before 18 April, 2006, 16.30 p.m. To: Name: Director Privatization Unit Postal Address: Privatization Unit, Private Bag A24, Maseru 100 Physical Address: 2nd Floor Lesotho Bank Mortgage Division, Kingsway Road, opposite Victoria Hotel. Telephone: (+266) 22317902 Fax: (+266) 22317551 |
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